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SaaS Privacy Policy & Terms of Service Generator

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Legal & Tech Configuration

# Privacy Policy for Hauntboard

**Effective Date:** 2026-10-30

Welcome to Hauntboard ("we", "us", or "our"), operated by Hauntboard Inc. at [https://hauntboard.com](https://hauntboard.com). We respect your privacy and are committed to protecting your personal data.

## 1. Information We Collect

- **Account Information:** When you create an account, we collect your name, email address, and authentication credentials.
- **Billing & Payment Data:** Payment transactions are processed directly by our secure third-party payment partner (Dodo Payments). We never store your full credit card number or bank details on our servers.
- **Usage & Analytics Data:** We collect aggregate, privacy-preserving usage metrics (such as page views, referrers, and device types) to optimize our service performance.

## 2. Artificial Intelligence & Data Processing

Our service may utilize third-party AI APIs (such as OpenAI, Anthropic, or Google Gemini) to process user queries. Your prompt data is transmitted securely via encrypted APIs and is **not** used by us or our partners to train foundational AI models without your explicit consent.

## 3. How We Use Your Information

- To provide, maintain, and improve Hauntboard.
- To process transactions and send related receipts.
- To respond to user inquiries and support requests.
- To detect and prevent security vulnerabilities, abuse, or fraud.

## 4. Third-Party Service Providers

We only share information with vetted service providers necessary for infrastructure, payment processing, and analytics. We never sell, rent, or trade your personal data to data brokers or advertisers.

## 5. Data Retention & Security

We retain your data only for as long as your account is active or as required by applicable laws. We implement industry-standard encryption (HTTPS/TLS) and secure database access controls to safeguard your data.

## 6. Your Rights

Depending on your location (including the GDPR in Europe and CCPA in California), you have rights to access, correct, export, or delete your personal data. You may exercise these rights at any time by contacting us.

## 7. Contact Us

If you have any questions about this Privacy Policy, please email us at [privacy@hauntboard.com](mailto:privacy@hauntboard.com).

Quick Next.js Setup:

Create app/privacy/page.tsx and app/terms/page.tsx, paste the generated markdown or wrap it in a lightweight prose component.

The Legal Prerequisites Every Founder Needs Before Launch

Launching without legal pages can delay your launch by weeks when payment providers or OAuth verification teams flag missing terms:

  • Payment Gateway Approval: Stripe and Dodo Payments review your site for a clear refund policy, pricing terms, and merchant contact details before activating live payouts.
  • Google OAuth Brand Verification: If your app requests “Sign in with Google”, Google requires valid Privacy Policy and Terms URLs before verifying your OAuth consent screen.
  • AI Data Transparency: Users in 2026 expect explicit confirmation that their confidential prompts and code aren't being ingested into public training sets.

Common questions

Why does my startup need a Privacy Policy before launching?
Payment processors (Stripe, Dodo Payments, Paddle), OAuth providers (Google Sign-In, GitHub), and launch platforms (Chrome Web Store, Hauntboard) require a publicly accessible Privacy Policy URL to approve your merchant account and API keys.
Is this generator compliant with GDPR and CCPA?
Yes. It includes essential disclosures required by GDPR and CCPA, detailing what data is collected, identifying third-party subprocessors (payments and analytics), and explaining user rights to access or delete their data.
Does this template cover AI features and LLM prompts?
Yes. When the AI checkbox is enabled, it explicitly clarifies that user prompt data is processed securely through API partners and is not used to train foundational AI models without consent.

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